ARTICLE 1. ORGANIZATION
The 360º Challenge is an event organized by Arista Eventos, with the public sponsors of Cabildo de Gran Canaria and the Tejeda town hall.
ARTICLE 2. DATES AND LOCATION
The 360º Challenge will be held from the 15th to the 19th of November, 2023, at the island of Gran Canaria with the start and finish lines located in Tejeda.
ARTICLE 3: THE CHALLENGE
3.1 The 360º Challenge is an individual, self-sufficiency challenge, with a high difficulty course.
3.2 It is intended to be completed before the time limit the organization will state.
3.3 Participation in this challenge will be individual or in a relay mode.
3.4 Participants must master some necessary techniques to be accepted in the race: orientation, the capability of supporting drastic changes of weather conditions, ability to assist other runners in case of emergency, tolerance to fatigue and lack of sleep and food.
3.5 The course will not be marked. The runners must follow the track that the organization will handle before the race.
3.6 The challenge will be completed in self-sufficiency. Runners must plan their own resting periods and feeding hours. Along the course, they will have basecamps where they may be fed and have the chance to rest.
The organization has a limited number of beds and mattresses in each aid station, the availability of sleeping bedsit, is limited by the order of arrivals. Depending on the demand for rest by the runners, we will establish a maximum time to ensure the rest for everyone.
3.7 Runners can purchase food and beverages in any other stores they encounter along the course.
3.8 External assistance will only be allowed at the basecamps if the health conditions permit it.
ARTICLE 4. RACE ENTRIES CONDITIONS
Registration for the 360º Challenge will include a specific form where the organization will ask for the previous experience of each participant, including technical experience in the mountains, the runner’s track record and their motivation. The organization will decide, according to the order of application, if the runner is accepted or denied for the challenge. This decision will be unappealable.
ARTICLE 5. SPORTIVE ATTITUDE AND RESPECT FOR THE ENVIRONMENT
The 360º Challenge is held with absolute respect for the environment. Traffic circulation won’t be stopped and participants must respect traffic regulations in towns and on roads for public use. Participants will be disqualified from the competition if they display paramilitary behaviour, advocate terrorism, show signs of violent or xenophobic behaviour or leave rubbish behind. It is compulsory to respect crops, livestock and private property. Participants will be responsible for all damages they cause.
ARTICLE 6. REGISTRATION, REFUND INSURANCE AND CHANGES OF RACE ENTRY HOLDER
6.1.1 Only entries made through the official website will be accepted. The necessary forms must be completed and the registration fee needs to be paid with a credit/debit card.
6.1.2 Each participant must complete their personal data successfully, as it will be used by the organization during the collection of the race numbers.
6.1.3 Check the payment and discounts periods here.
6.2 CANCELLING A RACE ENTRY.
The participants will have two options of cancelling their race entry for the 360º Challenge:
6.2.1 HIRING THE REFUND INSURANCE. The challenge will have a refund insurance service which will allow the registered runners to have a reimbursement of the race entry’s fee (except the insurance’s cost). In case of the event being cancelled due to a health crisis or a participant having restrictions in their own country or in Spain, the organization will reimburse the full amount of the race entry (except the insurance’s cost) until the date of the event.
The reimbursement of the race entry will be effective 30 days prior to the event when hiring the refund insurance (except the insurance’s cost) if the following cases are justified by email to firstname.lastname@example.org:
- A serious illness or injury, an accident or the death of the runner or his/her spouse/partner or blood related first degree relatives.
- A serious disease that requires hospitalization or death of the spouse/partner or blood related first degree relatives up to 30 days prior to the event.
If the runner hired any extra services during the registration process, the amount of the services hired will only be refunded if the request has been made before September 1st. From this day forward, the services hired will not be reimbursed.
The refund insurance can only be hired during the registration process. It will not be available after having paid the race entry.
6.2.2 WITHOUT HIRING THE REFUND INSURANCE. Due to the extraordinary health situation, those registered runners who have not hired the refund insurance during the registration process may have the chance of a partial reimbursement in the following periods:
- Until September 1st 2023: Reimbursement of 60% of the race entry
- Until October 16th 2023: Reimbursement of 40% of the race entry
After this day, the organization will not reimburse in any case a race entry for those participants who did not hire the refund insurance during the registration.
6.3 CHANGING A RACE ENTRY HOLDER.
This will be allowed up to 30 days prior to the event. Participants who want to assign their race entry to another person may have the chance to do this with an extra cost of 5€. They must get in touch by email to email@example.com.
ARTICLE 7. REQUIREMENTS FOR PARTICIPATION
7.1 GENERAL RULES
As general rules, all participants must:
- Be at least 18 years old.
- Know and accept the regulations of the event.
- Complete the race entry correctly
Participants entered in the 360º Challenge understand that they participate voluntarily and under their own responsibility during the competition. Therefore, they disclaim any complaint to the organizers, collaborators, sponsors and other participants.
The organization won’t be responsible for any accident caused by imprudence, negligence or ignorance of these regulations. When carrying out the registration process, participants agree and accept the document of disclaim.
7.3 MEDICAL CERTIFICATE
Registered participants in the WAA 360º must deliver the medical certificate filled out and signed by a doctor. This form has a validity period of one year before the race unless it is necessary to modify it for disease or injury causes. It must be uploaded to the registration site before October, 16th 2023.
Registration will not be ended or validated until the runner encloses the medical certificate and the organization gives confirmation of it. A paid race entry without a medical certificate will not be valid. The certificate will validate the participant’s capacity for the race.
7.4 ACCIDENTS INSURANCE
Every registered runner in the 360º Challenge must be covered by an accident insurance according to the R.D. 849/1993.
For those who do not have an accident insurance when registering for the race, the organization will hire an insurance policy. Participants will be able to check the conditions of this insurance during the registration form.
ARTICLE 8. IMAGE RIGHTS, PUBLICITY AND DATA PROTECTION.
8.1 IMAGE RIGHTS
The organization has the exclusive rights for the image of the 360º Challenge and may use it for audio-visual, photographic, journalistic or possible investigation project purposes. Any media or advertising project requires the prior consent of the organization. Otherwise, legal action will take place.
It is compulsory for participants to use the equipment and advertising material supplied by the organization (numbers, stickers, etc..). The modification, bending or hiding of the advertising material will be penalized. Furthermore, the maintenance of the advertising material supplied by the organization (race number, bracelet, sticks…)is the responsibility participants.
8.3 DATA PROTECTION
When carrying out the registration in the 360º Challenge, participants give their consent to the organization to use their personal data for sporting and commercial purposes.
As established in Ley Orgánica 3/2018, de 5 de diciembre, de Protección de Datos Personales y garantía de los derechos digitales (the Data and Digital Guarantee Protection Act), participants have the right to access the data in case they want to correct or delete information. In that case, you should request it by sending an email to firstname.lastname@example.org.
Participants give the organization their consent to reproduce their name and surname, classification, category, finishing time and image.
ARTICLE 9. MANDATORY EQUIPMENT
|Water cans/bags/tanks with a minimum capacity of 3 litres
|Supply of enough energetic food
|2 flashlights with charger / spare batteries for the duration of the challenge
|Survival blanket (minimum size 140×210 cm)
|Cell phone with international roaming option (without hidden number)
|1 charger (sun-powered, extra battery…) which will guarantee the autonomy of the cell phone and gps for the duration of the challenge
|1 long-sleeved breathable underwear
|1 jacket and 1 pair of breathable, waterproof trousers
|1 pair of long sport trousers or leggins
|1 pair of hot gloves
|1 bag for litter
|1 multi-use beaker
|A GPS in which all the tracks supplied by the organisation have been downloaded. This device must be able to store at least 20 tracks of a minimum of 5000 points each
|The Roadbook and the route maps supplied by the organisation
|A lightweight tent or survival shelter (100% rain and wind proof and large enough to shelter
|A first-aid kit to allow treatment of small injuries and minor infections
|Cash (150 euros)
|ID, passport or driving license (with photo)
|Second waterproof apparel
|String, vaseline, sun-cream or anti chaffing cream
* Sanctions will be cummulative.
* The organization may adapt these sanctions depending in the individual case and also interpret the standars of the mandatory equipment in every case.
* Participants must obey and follow the indications of the race stewards.
* Reiteration of sanctions can lead to the disqualification of the participant.
ARTICLE 10. CATEGORIES AND AWARDS
The 360º Challenge will award the following runners:
- Top 5 runners form the general category
- First male and female runner with residence in the Canary Islands
- The first 3 relay teams
ARTICLE 11. CUT-OFF TIMES
Time barriers will be settled in the basecamps and every other spot considered useful by the organization for security matters. They will be calculated in order to allow the runners to arrive at the finish line in the maximum time set by the organization.
To be authorized to continue with the challenge, participants must leave the basecamp before the hour limit.
Every disqualified participant who wants to continue the challenge will do it under their own responsibility after delivering their bib and their chip.
ARTICLE 12. WITHDRAWALS
The organisation will evacuate the runners (who quit the race or are disqualified) from the aid stations, depending on the availability of the transport in every moment, without a commitment of timing determinations. In case the aid station is in a place with a lack of public transport, the organization will drive the runner to the nearest point where they can hire a transport service.
In case of withdrawing in another spot of the course, except in emergency cases, the runners will be responsible for the logistics of their withdrawal.
If the participant abandons the race, the organisation can’t guarantee the return of their bags in Maspalomas before the challenge is ended.
ARTÍCULO 13. LIVE TRACKING
A GPS device will be delivered to the participant, who will have to give a deposit before collecting it. This device will send a signal every certain time (depending on the signal availability of the area). This information will be received by the Security Department of the race, who will permanently follow the race’s progress, making sure that the participants follow the correct track. This information will be available online.
The device must be returned to the organization at the end of the race.
ARTICLE 14. SECURITY AND ACCIDENTS PROTOCOL
The Security Department of the race and the stewards of the aid stations will be the only interlocutors for the runners, who will ask them any questions if they have any doubt. If necessary, they will be the people in charge of declaring an alert or mobilising the emergency protocol.
In case of an accident:
- Runners must use their own kit for first aid.
- In case of an emergency or the impossibility of movement, they will get in touch with the security service of the race.
ARTICLE 15. SAFETY STANDARDS AND GENERAL BEHAVIOUR
15.1. Every runner has the duty to provide aid to another participant who is in danger or injured and is obliged to inform the nearest control right away. The denial of aid will be penalized with immediate disqualification.
15.2. It is the duty of every runner to carry any litter they produce: packaging, paper, organic waste, etc., to the places designated and authorized by the organization. A broken pole can be left at an aid station. Participants who don’t leave them in an appropriate place will be penalized.
15.3. All the food packaging carried by the runner must be labelled with the runner’s bib number.
15.4. Every runner must follow the route marked and signposted by the organization. Not following the route or not going through the checkpoints will lead to a sanction, which will be determined by the stewards, and may result in a penalty or a disqualification.
15.5. Participants must follow, at any time during the race, the instructions of the members of the organization.
15.6. Participants must display sportsmanship at all times and must respect the other athletes, collaborators and other members of the organization. They must be careful with all facilities provided for the race.
15.7. External aid: The accompaniment to the participant by another person, whether or not participant, will be considered external aid and will be penalized.
ARTICLE 16. PENALTIES AND DISQUALIFICATIONS LEADING TO AN ADDITIONAL SANCTION
- Runners will receive a penalty if they commit any of the following offenses. A race steward may have the chance to warn the runner before determining a penalty.
- Tampering route markings or avoiding them.
- Accepting help or supplies (except assistance) from any competitor or individual outside the specific areas for it.
- Refusing to wear the race number, cutting it or giving it to another person involves disqualification.
- Refusing to use, changing or modifying the marks (logos, advertisements etc.) of the material given to them by the organization.
- Throwing rubbish during the trip.
- Obstructing another competitor.
- Not having the mandatory equipment at any checkpoint or at any moment of the race.
- Ignoring the signs of the organization stewards and referees.
- Not going through a checkpoint.
- Requesting medical assistance without needing it.
- Accusing another participant of cheating without proof.
- Accusing and/or doubting the decisions of the organization.
16.2 DISQUALIFICATIONS LEADING TO AN ADDITIONAL SANCTION
The race direction may establish the severity of these penalties, which may end up in an ejection of the event according to the situation:
- Causing an incident (assault or insult) to a competitor, a member of the organization, the race officials or spectators.
- Causing an accident on a voluntary basis.
ARTICLE 17. COMPLAINTS
All claims will be accepted upon payment of a € 50 deposit. This deposit will be refunded only if the organization considers the complaint is justified. Complaints shall be in writing and must consist of the following:
- Name and surname of the person who files the claim
- ID (or passport number)
- Name and surname of affected athletes
- Race Number
- The alleged facts.
Complaints can be submited up to an hour after the participant has ended the race.
ARTICLE 18. SUSPENSION OR CANCELLATION OF THE RACE
The organizer reserves the right to suspend the race for reasons out of their control, such as an alert from the authorities and/or because of adverse weather conditions. In such a case no refund will be able to cover entries or the expense of the participants.
The race direction may also change any part of the race’s course, shorten or stop the race in any moment due to force majeure (weather, variations in water flow, alerts issued by the authorities, etc.)..
ARTICLE 19. ACCEPTANCE
Completing the registration of the 360º Challenge implies the acceptance of these regulations. These rules may be corrected, modified or improved at any time by the organization; also any data, rule or section of the route may be changed to ensure the best race possible. When registering, participants are showing their compliance with these rules.